If you are human, leave this field blank.The Exchange - New Directions Rugby LtdCommunity Rooms Room Hire Booking FormWe are delighted that you have decided to book one of The Exchange\’s community rooms. Please do contact us if you need any help with filling in the form or for any information about the facilities. Hire Information (\'the Hirer\')Name of organiserName of organisationName of organisation\'s authorised representativePhoneEmailBooking detailsDate room is required fromDate room is required until (end date)Room access timeStart time of eventFinish access timeFinish time of eventRoom requirementClover RoomLily RoomDaisy RoomOrchid roomPreferred furniture layoutBoard room styleInformal workshopLecture styleOther requirementsLCD projector & screen (£8.00)Whiteboard & pens (£8.00)Clover RoomSize 15ft x 30.5ft Maximum capacity: Board room style: 16 people Informal workshop 24 people Lecture style: 30 people Lily RoomSize 11ftx14ft Maximum Capacity Computer station set up: 10 people Daisy RoomSize 13.5ftx12ft Maximum Capacity Board room style: 10 people Informal workshop: 12 people Lecture style: 12 people Orchid RoomSize 14ftx11ft Maximum capacity: Soft seating: 8 people Refreshment facilitiesIf you require tea/coffee/water/biscuits for your event please indicate for how many people. There is a charge of £1.00 per person for tea/coffee/biscuits if you wish us to arrange this.External caterersWe are happy for you to use external caterers for your event. If this is the case please complete the following: Caterer\'s nameCaterer\'s contact number (enter valid number or leave blank)Food delivery timeTime caterer removes food following eventDo they have food hygiene certificate and liability insurance?YesNoIf you have any other special requirements including access and refreshments please provide detailsHow did you find out about The Exchange?LeafletPrevious contact with The ExchangeInternetWord of mouthThrough marketingNewspaperOtherIf other, please state:Details of chargesThe rooms are available for hire during the weekends, bank holidays and afternoons/evenings from 4.00pm. Room Hire ChargeThe Clover Room: £15 for first hour & £10 per hour thereafter The Lily Room: £15 for first hour & £8 per hour thereafter The Daisy Room: £15 for first hour & £8 per hour thereafter The Orchid Room: £15 for first hour & £8 per hour thereafter Exclusive use of building: £5 extra per hour The charges set out above are for the financial year 2019/2020. New Directions (Rugby) Ltd. reserves the right to change these charges without prior written notice. A minimum charge of 1 hour applies to all rates. Half hour rates also available after the minimum 1 hour has been booked. Public Liability Insurance *I confirm that I/my organisation have adequate Public Liability Insurance for the use of premises relating to this bookingI do not hold Public Liability Insurance. I accept personal responsibility for any accidents or damage caused relating to this bookingCaptcha *reCAPTCHA is required.Submit
